January 18, 2017 by Staff
Despite the daily onslaught of emails, phone calls and memos, meetings are still one of the most effective ways that people share and exchange information, get feedback, plan, collaborate and make important decisions for their organizations.
So why do meetings have such a bad reputation?
How many flaws do you recognize here?
1. No specific or declared purpose or timed agenda.
2. The wrong mix of people, and frequently, the wrong people dominating.
3. Too many, too time-consuming, too unnecessary.
4. Amazing new technology ‘glitches’ that delay or kill momentum.
5. Unreadable or unclear presentations.
6. No clear take-aways or action items.
7. Employees would rather be anywhere else and spend the meeting multi-tasking.
Here are some additional solid tips on effective meetings from HRcouncil.ca
TAKEAWAY: An effective meeting has a purpose and gets finished in the time allotted.
TAKEAWAY: Templated agendas are fine with updates to freshen up; no need to reinvent every meeting agenda.
Facilitation is about process (how you do something) – rather than content (what you do). Having an assigned facilitator during your meeting can help the group keep to its task while simultaneously paying attention to the personal needs of each group member.
TAKEAWAY: Strong facilitation is the make-or-break metric of every meeting. Consider rotating facilitators for ongoing meetings to further engage participants.
This can be a crucial and quick step to dramatically improve your meetings each week.
TAKEAWAY: Allow the feedback to ow. It will help people feel heard, improve your process, reduce frustration and create hope that meetings will continue to evolve.
When conducting an evaluation, be mindful to integrate the suggestions, decision and/or feedback received into future meetings.
Adapted with the permission of Community Foundations of Canada © hrcouncil.ca, all rights reserved.
Copyright © 2016 Transcontinental Media G.P. This article first appeared in the October 2016 edition of Canadian Insurance Top Broker magazine
This story was originally published by Canadian Insurance Top Broker.